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AVONMORE MUSICAL SOCIETY CONSTITUTION MAY 2004

  1. The Society shall be known as the Avonmore Musical Society and its members shall be those with paid up membership and having a valid vote.
  2. At the discretion of the committee, the society shall be affiliated to AIMS, the Association of Musical Societies.
  3. The Society may, at the discretion of the committee, have an Hon. President, who is not a member of the Society
  4. The committee shall consist of Chairman, Secretary, Treasurer, PRO and four ordinary members. The number of ordinary members may be exceeded at the discretion of the executive committee
  5. The members of the Society, those with paid up membership, shall be notified of the date of the Annual General Meeting two weeks in advance.
  6. Proposals for committee members shall be submitted in writing to the Secretary and be with the Secretary one week before the AGM.
  7. Proposed Constitutional Amendments with the names of the proposer and seconder, who must be paid up members, shall be submitted in writing to the Secretary within two weeks prior to the AGM.
  8. Notice of proposed amendments to the constitution shall be notified to members one week in advance of the AGM.
  9. Only paid up members of the Society shall be eligible for election or Co-option to the committee or the nominated Committee or to vote at all meetings including EGM and AGM.
  10. Amendments to the Constitution can only be made at the AGM and must receive two thirds of the total valid votes cast at the AGM in order to be ratified.
  11. Any member who has not paid his/her membership fee by the due date will be deemed a non member of the Society and will not be eligible for participation in the forthcoming show.
  12. Committee members shall attend all committee meetings and should furnish an excuse if unable to attend.
  13. Committee members including elected officers, who absent themselves from two consecutive meetings and who have not notified the Secretary of their reason, shall at the discretion of the committee, be deemed to have resigned.
  14. An elected office which falls vacant shall be filled by a committee vote to elect committee member to the office.
  15. Vacancies no the committee shall be filled by co-option by the committee
  16. The annual membership fee shall be determined by the committee.
  17. All cheques and withdrawals from the bank accounts must be signed by the Treasurer and Chairperson or one of the officers.
  18. The Treasurer shall present a statement of all accounts at the AGM.
  19. The Treasurer shall ensure that the maximum financial exposure of the Society will not exceed €2000. At all times a reserve fund of €2000 must be kept on deposit in such a secure institution as agrees by the committee. This fund to be used to contribute towards the debts of the Society, if a two third majority of the committee feel that the Society can no longer continue.
  20. Members who wish to perform may be required to audition at the discretion of the committee and production team.

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